Share/Grant Permissions to Calendar in Office (Desktop)

This guide outlines the steps necessary to successfully share your calendar out to another Office user.

How to Share Your Calendar:

Sharing your calendar:

1. Open Outlook

2. At the bottom left of the screen, click the icon that resembles a calendar.

3. Under the My Calendars drop-down menu, right click your calendar, hover over Share, and click on Share Calendar.

4. A window will pop-up. From that window, set the To recipient to the person(s) you would like to share your calendar with. Under the Details drop-down, select which level of detail you would like the recipient to see. Each selection gives a small blurb detailing what will show up on their end.

If you would like them to see all details of your calendar, select Full Details from the drop down.

5. Done!

Granting Add/Remove Privileges to Another User

Doing the following will grant “Author” privileges to another user, allowing them to add/remove appointments and edit/delete the appointments they created.

1. Follow up to the end of Step 3 from the above guide, but instead of clicking on Share, click on Properties.

2. A window will open on your screen. From here there are several tabs. Click on the Permissions tab, then below the list, click on Add.

3. The GAL (Global Address Lookup) will open. From here, find the user that you would like to grant permissions to. Select their name, click on Add, then OK. Their name will appear in the list.

4. From here, click on their name in the list, and under the Permission Level dropdown, select Author. Then click Apply, then OK.

5. Done!

Note: If you are re-sharing your calendar to someone who previously already had it, it is a good idea to have them remove the old calendar from their Outlook prior to re-sharing.

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