How to Create Signature Auto Text in word

Use Word’s Quick Parts or AutoText feature to create a complete signature that includes your handwritten signature and typed text, such as your job title, email address, and phone number. Begin by creating and inserting a handwritten signature, then follow the steps for your version of Word. 

The instructions in this section apply to Word 2019, 2016, 2013, 2010 and Word for Microsoft 365; as well as Word 2016 for Mac and Microsoft 365 for Mac

Instructions

1. Type the information you want to use directly beneath the inserted signature image. Format the text as you want it to appear when you insert the signature block in documents.

2. Drag your mouse over the image and text to select and highlight it. 

3. Go to the Insert tab and select Quick Parts in the Text group. 

4. Choose Save Selection to Quick Part Gallery. The Create New Building Block dialog box opens.

5. Type a name for the signature block.

6. Choose AutoText in the Gallery Box and select OK to save the signature block.

Any time you want to add the signature in Word, go to the Insert tab, select Quick Parts, point to AutoText, and select the name of the signature block.

How to Add a Blank Signature Line

To add a blank signature line to allow someone to sign a printed document, insert a normal signature line but without any contextual data.

This feature is not currently supported in Word for Mac.

1. Select a space in the Word document.

2. Go to the Insert tab and select Signature Line.

3. Select any options you want and choose OK. Selecting few or no options leaves a blank line.

4. A signature line appears ion the document where you placed your cursor.

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